In the NetSuite One World environment you can share a vendor across multiple subsidiaries, or you can assign it to just one. You need to select a primary subsidiary before you can enter transactions for this vendor. The currency will default to the base currency of the primary subsidiary. There is no limit to the number of secondary subsidiaries that can be assigned to the vendor and they can be assigned at any time.
A few years ago, when I was an end user, this feature would have made my life easier. I had a supply vendor that was used in all twenty-two of my subsidiaries and I had to create this vendor in each subsidiary! Also, I had to calculate the total outstanding balance by viewing each of the vendor records and adding them up. Now it’s all in one place.
In the example below, there are five subsidiaries assigned to the vendor with US 1 being the primary subsidiary. You can see the total outstanding balance from all the subsidiaries in US currency and the base currency of each subsidiary. The unbilled balance will be shown here in both the primary subsidiaries’ currency and the base currency of each secondary subsidiary. Subsidiaries that were assigned to the vendor and are inactive will be shown on this tab. You have the option of setting a credit limit for each subsidiary or leaving it blank. This will display in the base currency of the primary subsidiary.
One thing to note is that although the vendor can be shared across subsidiaries, the transactions are very subsidiary specific.
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