Businesses that use multiple software programs are faced with duplicate data and redundant data entry. The same data is often entered multiple times into multiple systems. For example, data is entered as customers place an order, which is then copied into the accounting software for invoices, inventory and procurement software to earmark or purchase necessary raw materials, then onto packing slips for shipments. If you are tired of seeing double, then replace multiple solutions for a single, integrated business management solution.
Most businesses don’t plan on doing double-duty when entering important business data; however, over time this can become more common than you think. It’s not unusual for businesses to choose multiple specialty solutions to manage financials, inventory and supply chain, and all of the other moving parts of a business. While these solutions may work well individually, they also create the redundant data entry environment. As data comes in, various departments enter it into their solution, then pass it along to the next department that needs it. As data is passed around the office, there is an increased chance for it to be lost or entered erroneously into one solution or another. Handling data multiple times also reduces productivity and creates additional delays when it comes time to analyze business activities or your business as a whole.
Turn double data entry into single with an enterprise resource planning (ERP) solution. A robust ERP solution, such as Microsoft Dynamics® GP, can provide even more data management control and insight than multiple specialty solutions. You can manage all of your business data from this single, integrated solution including financials, supply chain and inventory, manufacturing and distribution operations, human resources and payroll, and other core business functions. You can enter data once, then share and use it for other needs. For example, you can create a customer account and add customer orders or other data to that account. As inventory is earmarked or used, real-time inventory counts are updated. Customer address and shipping information can be used to create invoices, packing slips, or used for other needs.
Removing the opportunity for redundant data entry can improve the productivity of your team and protect the integrity of your data.
Contact MIBAR.net for additional information about using ERP to streamline data entry and stop seeing double. MIBAR.net – A Microsoft Dynamics GP Partner, Serving the Greater New York Area
Additional ERP Resources
The 5 Risks of Using An Outdated ERP Solution
The Data Dilemma – Managing Data During An ERP Implementation