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Communications Crossroads: Is It Time To Manage Your Email From the Cloud?

Move Email to the Cloud

Sooner or later, every organization asks, “Should we continue managing our email services on-premise or move to a cloud-based email environment?” There are pros and cons, either way. In our experience with growing companies, the cloud solution beats the traditional in-house approach almost every time. It offers significant technology advantages and cost savings that make a difference, making it the smoothest path into the future. Let’s find out why.

Legacy Limitations

On-premise solutions, such as the classic Microsoft Exchange messaging platform, have met companies’ email needs for years. Before the advent of cloud computing, housing your email software and data in-house was the only option—and the technology did its job. You were generally happy with this incumbent winner, right? Unfortunately, technology from 2010 or even 2013 eventually starts showing its age. It becomes outdated and out-of-support, along with the hardware it’s been running on.

Here’s where you stand at that crossroads, faced with a big decision: do you invest in upgrading, updating, and maintaining your existing on-premise hardware and software? If you decide to stick with the status quo, it’s fair to assume that you’re ready, willing, and able to:

  • Purchase new software, software licenses, and the hardware needed to support both data storage and users
  • Configure the software for business and user needs
  • Keep up with changing storage demands and maintenance requirements
  • Install updates, run backups, manage disaster recovery/business continuity, stay on top of security, and more

But what if you don’t want to assume this level of control—and you no longer want to invest your IT resources (dollars and personnel) in the ongoing management and maintenance of your company’s communications services? You can choose to shift gears and transform your approach with the latest-and-greatest SaaS solution. 

Communications in the Cloud

You can stay connected to your customers, partners, and coworkers around the world with cloud-based email services—and do so affordably using Microsoft Office 365. It’s a remarkably scalable way to administer your email and messaging communications that’s favored by today’s growing companies.

Here are highlights of Office 365’s capabilities:

  • Syncs emails, calendars, and contact information across users’ devices in real time
  • Enables you to create a custom format, including images, using your own domain name
  • Allows users to send messages as big as 150 MB, and comes with 50 GB of storage
  • Makes it easy to set up new user emails, restore deleted accounts, and create custom scripts
  • Provides industry-leading anti-malware protection and anti-spam filtering to guard against email threats
  • Offers archiving capabilities for legal discovery and compliance, plus eDiscovery

Plus, Microsoft—along with the right technology partner—makes it easy to migrate from an on-premise, legacy system to the cloud-based solution. 

Find out how we helped a client, Trebor, transition their email communications from Microsoft Exchange 2010 to Office 365. Read the case study here. Then, get started by scheduling a free consultation with us.

Category: Technology

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