AccountMate for SQL is designed to accommodate hundreds of concurrent users.
There is no built-in limit to the size of your company databases; thereby
eliminating the need to archive excessive records. Both AccountMate versions
offer an identical user-interface, the same ease of use, number of modules and
are source code modifiable. This flexibility can allow AccountMate products to
be customized to fit your business processes and adjust as your business grows.
A company can grow from AccountMate for Express to AccountMate for SQL and
still maintain their investment in staff training and software customization.
Our seamless data migration makes this a quick and easy upgrade.
Managing inventory items at a glance
AccountMate for SQL includes these features:
- Powerful desktop tools with user-definable shortcuts and instant access to
your favorite Microsoft applications
- User-definable secure password policy and fraud protection features
recommended for Sarbanes-Oxley compliance
- Up-to-the-minute bank balances and instant view of unreconciled
transactions help manage your cash flow
- Drill-down analysis permits instantaneous viewing of account details
- Ability to attach supporting documents to transactions and account records
- Multiple warehouses with unlimited bin locations facilitate any complex
warehouse setup
- Multi-currency features enable transactions in any currency
- Multi-lingual capabilities support global operations
- Over 20 modules to fulfill your accounting, payroll, inventory,
manufacturing, CRM and other business requirements
| Accounts Payable |
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With AccountMate's Accounts Payable module, you can avoid duplicate invoices
and late payments, require that invoices entered into the system be supported by
purchase orders and automatically take advantage of early-payment discounts. AccountMate simplifies the payment process by supporting credit card payments
and check issuance directly after Accounts Payable invoice recording. It can
manage payments to all types of 1099 vendors and prints 1099-MISC forms. And
when integrated with AccountMate's Purchase Order module, you have a complete
vendor and purchasing system that will enhance your ability to manage your
vendor base and your cashflow. |
| Accounts Receivable |
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With AccountMate's Accounts Receivable
module, you have the power of a complete invoicing, receivable, customer
and inventory management system, so you can always provide customers with
prompt service. The Sales Order, Pricing Control, Customer Inventory Manager
and Inventory Specification modules can be integrated with Accounts
Receivable to create a complete order entry, billing and receivables system,
providing better customer and inventory management. |
| Bank Reconciliation |
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Keeping an accurate tab on your cash flow is an important part of your
business and AccountMate's Bank Reconciliation module makes it a breeze. With
the Bank Reconciliation module you can record miscellaneous disbursements,
receipts and bank transfers not recorded through other AccountMate modules,
indicate which transactions have cleared your banks and then reconcile their
book entries to the bank statements. You can also set up bank accounts and
define the currency in which transactions will be shown for each bank account.
You can view your current bank account balance and the last reconciled bank
statement balance, keeping you informed on the real-time cash position of your
company. |
| Business Intelligence |
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AccountMate's Business Intelligence module is a powerful query and reporting
tool that enables you to analyze all your business data from any angle you wish,
including non-AccountMate application data. Benefits include faster reporting
cycles, higher quality information, sophisticated data analysis capabilities,
information on customer buying or paying behavior and improved executive
productivity. |
| Consolidated Ledger |
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AccountMate's Consolidated Ledger module provides the ability to quickly
combine several companies' account balances and budget information into a single
unified ledger to present consolidated financial statements and other reports.
It also supports consolidation for companies with different reporting
currencies, making it ideal for multi-national organizations with foreign
operations. Creating a consolidated ledger is simple; merely indicate which
company is the parent that will generate consolidated reports and which
companies are the subsidiaries. The subsidiary companys' General Ledger accounts
are mapped to those of its parent company so that financial data can be
seamlessly transferred. |
| Contact Manager |
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AccountMate's Contact Manager module helps users to manage the total business
cycle more effectively and efficiently. The Contact Manager module fully
optimizes Microsoft Office to provide a complete, automated contact management
system that offers an all-in-one solution for managing all types of contacts
with customers, prospects and vendors. |
| Customer Inventory Manager |
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With AccountMate's Customer Inventory Manager module you can integrate your
business more closely with your customer’s business, resulting in higher levels
of customer satisfaction. Many customers will only use their own inventory part
numbers, descriptions and units-of-measurement when placing orders and when
receiving and being billed for products and services. With AccountMate's
Customer Inventory Manager module, you can easily crossreference item numbers,
descriptions and units-of-measurement with those of your customers. It also
allows you to set customer contract prices. This module integrates seamlessly
with AccountMate's Accounts Receivable and Sales Order modules. |
| Customer Relationship Manager |
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INFOtrac for AccountMate is fully integrated into existing data and
eliminates errors caused by keeping contact data in separate databases. It
manages and reports on every recorded interaction with a prospect, client,
supplier, contact or branch office. It can schedule the next appropriate
interaction, enabling exceptional account management and customer service. At a
glance, you can view all past interactions with each contact providing the
ability to track activities, issues and interactions with all your clients. It
can even manage your meetings, phone calls and e-mails. Contact information is
easily searchable and manageable so you can access required records quickly in
order to generate reports and perform mail merges. INFOtrac for AccountMate works with programs like Microsoft Office so data can be merged and utilized in
other programs to create custom mailings, mass e-mails, reports and other
business documents. It can also be used for sales force and business process
automation. |
| General Ledger |
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AccountMate's General Ledger module gives you maximum control over the
management of all your accounting transactions. Whether setting up and
maintaining a chart of accounts, generating financial statements and reports or
creating journal entries and budgets, AccountMate General Ledger keeps you in
control of your financial data. General Ledger also comes standard with fund accounting capabilities (for
non-profit organizations). Enabling General Ledger's fund accounting features
addresses not only the specific reporting needs of the not-for-profit
organization, but also provides the tools necessary to provide a detailed
accounting of funds. |
| Inventory Control |
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With AccountMate's Inventory Control module you have the power of a complete
inventory management system. This module provides the ability to define each inventory item's cost method, unitof - measure, warehouse and bin location. It records safety stock, lead time,
reorder level and quantity on hand. Inventory counts can be performed at any
time and as often as needed without interrupting shipping and receiving
processes. You can assign serial numbers to inventory items, define multiple substitutes
and record transfers of units from one warehouse to another. Stock can be issued
specifically for internal use. Reports will show all vendors that supply a
particular item or all items sourced from a particular vendor. Inventory Control integrates with and enhances the functionalities of the
Accounts Receivable, Sales Order, Purchase Order and Manufacturing modules. Inventory Control can also integrate with the Pricing Control, Upsell
Management, Inventory Specification, Kitting, Lot Control and Customer Inventory
Manager modules. |
| Inventory Specification |
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If you need easy, quick and accurate management of complex inventory
including style/color/size requirements, AccountMate's Inventory Specification
module is an excellent solution. This module allows you to create categories for
inventory items, such as size, color, weight and texture; then, track and price
them by the assigned categories. This provides you with the ability to quickly
suggest a similar item when the desired specification is not available, thereby
keeping sales strong. The Inventory Specification module integrates with the
Inventory Control, Sales Order, Accounts Receivable, Purchase Order and Upsell
Management modules. |
| Kitting |
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With AccountMate's Kitting module, you can add kitting capability to your
Inventory Control module; creating and managing inventory items packaged and
sold together as a single unit. The Kitting module is designed for use by manufacturers and distributors
whose goods are often resold in many different configurations. Users can define
whether assembled units of a kit item must be kept in stock or whether they can
be packaged on the fly as orders are received. Kit items may be sold using a
pre-defined formula or they may be customized per order. This module enables you
to track items as they are sold either individually or as components of a kit,
allowing you to make sound and up-to the minute inventory management decisions. Kitting integrates with AccountMate's Accounts Receivable and Sales Order
modules. |
| Lot Control |
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With AccountMate's Lot Control module, you can add the power of a complete
lot control system to your Inventory Control. You have the ability to track
units of lot-controlled items from purchase or production through inventory and
sale, as well as recording each lot-controlled unit’s expiration date. The Lot
Control module integrates with AccountMate's Accounts Receivable, Sales Order
and Purchase Order modules. |
| Manufacturing |
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With AccountMate's Manufacturing module, you can easily and efficiently
create work orders and explode jobs into virtually unlimited levels of raw
material, labor, machine and subassembly components. With the Manufacturing
module, you can record production lead time and monitor inventory levels of
goods that you manufacture, break down large jobs into multiple starting dates,
post work-in-process automatically or manually as well as print work orders,
routing slips, production slips and a wide variety of reports. Track jobs,
resource usage and backorders through the posting of finished jobs and the
cancellation of any unused allocated resources. |
| Payroll |
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With AccountMate's Payroll module, you can set up records for salaried,
hourly and time card/piece work employees, as well as for independent
contractors. Pay them over a variety of pay periods according to their pay or
employment status. Within this flexible system, deductions can be withheld
and/or matched by employers. Additional payments, such as bonuses and fringe
benefits, can be recorded for any employee and paid on the same or on separate
checks. The system accrues paid leave hours, calculates worker's compensation
liability, allows users to customize check printing and supports assignment of
multiple state and local tax codes to employees. It also automatically
calculates payroll taxes and prints payroll tax returns, W-2 forms and 1099
forms. Using the Payroll module, employee and federal tax deposit payments can
be made electronically. |
| Pricing Control |
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If you need the ability to set up a complex pricing structure easily and
quickly, AccountMate's Pricing Control module provides this capability. This
module's features include price maintenance in one menu location, unlimited
simultaneous pricing defined by order quantity and price code for each item
specification and unit-of-measurement, the ability to set up minimum prices,
multi-currency pricing, and pricing based on the last sales order or invoice
price for a defined period. This module is also ideal for making quick and easy
changes to inventory prices minimizing time spent on data entry. The Pricing
Control module integrates with AccountMate's Sales Order, Accounts Receivable
and Inventory Control modules. |
| Purchase Order |
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With AccountMate's Purchase Order module, you have better control over a full
range of purchasing activities. You can record vendor lead times and plan
purchases based on lead time, safety stock, reorder point and reorder quantity
information. Select the option to automatically accrue liability on purchases at
the time goods are received instead of waiting to post the liability through
Accounts Payable. You are able to accrue liability for received goods by the
item’s received quantity or by each PO receipt’s amount accrue and allocate
landed cost. For each purchasing decision, you have an abundance of information
about each inventory item at your fingertips, enabling you to select the right
item, every time. It also allows you to define which items are for resale and which items are
solely for in-house use. And when your Purchase Order system is integrated with
AccountMate's Accounts Payable module, you can require that accounts payable
invoices be supported by purchase orders before being recorded in the system. |
| Return Merchandise Authorization |
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AccountMate's Return Merchandise Authorization (RMA) module tracks
transactions related to sales returns from customers. With the RMA module, you
can create RMA Orders, as well as record important transactions such as receipts
of sales returns and shipments of repaired, replacement or substitute items.
Depending on the nature of the transaction, AccountMate automatically updates
the inventory on-hand, booked or defective quantity, and customer balances.
Likewise, it automatically calculates the resulting gain or loss from inventory
replacements or substitution. It can also generate Sales Returns Invoices. With
unlimited Return Codes, you have the flexibility to define all the return
processes your organization allows. The RMA module also enhances your ability to maintain a comprehensive list of
customer and inventory records that is shared by AccountMate's Sales Order, Accounts Receivable and Inventory Control modules. In addition, AccountMate provides other specific functions such as Inventory Warranty and Defective
Inventory Adjustment Maintenance, making it easy for you to thoroughly and
accurately manage returned orders. |
| Return to Vendor Authorization |
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AccountMate's Return to Vendor Authorization (RTV) module offers you a
comprehensive system with which to manage vendor returns. With this system, you
can create RTV Orders, as well as record important transactions such as return
shipments of purchased items and the receipt of substitute or replacement items.
While performing these functions, the Accounts Payable balances are updated, the
on-hand inventory quantity is automatically updated and a Serial number or Lot
number may be assigned to the items received as substitute or replacement items. AccountMate also computes the gain or loss resulting from replacements or
substitute items. And you are provided with multiple Return Actions from which
you can create unlimited Return Codes to cover all possible vendor return
scenarios. |
| Sales Order |
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In an increasingly competitive marketplace, customers demand rapid response
when placing orders. Your ability to process these requests in a timely and
effective manner is essential to earning and keeping your customers’ business.
With AccountMate's Sales Order module, you have access to a complete order
entry, customer and inventory management system at your fingertips so that you
can always provide your customers with prompt service on demand. And when
integrated with AccountMate's Accounts Receivable module, you receive a complete
billing and- receivable system that will further enhance your ability to manage
your customer base and inventory. |
| System Manager |
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AccountMate's System Manager module is the control center for the entire AccountMate system. The System Manager module controls the system environment
and setup, desktop shortcuts to AccountMate functions and external applications,
on-line help, multi-level password security, printer setup, module and company
selection, system date and all pop-up menus. It also initializes the system,
provides easy access to Microsoft Office tools and has multilingual capability. AccountMate System Manager delivers enhanced efficiency, productivity and
security to any business. |
| Upsell Management |
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AccountMate's Upsell Management module brings greater flexibility to customer
order processing. You can maintain a list of accessory or upsell items that are
available for sale with other inventory items, view and select these upsell
items when processing customer orders and separately track upsell item sales for
commission purposes. You can even create a script or provide special
instructions that your sales team can use as a guide in selling the upsell
items. The Upsell Management module integrates with AccountMate's Sales Order,
Accounts Receivable, Inventory Control and Inventory Specification modules.
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